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Administrative Coordinator

8 days ago 2024/07/08

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Job Description

  • Point person for maintenance, mailing, shipping, supplies, and other related errands
  • Organize office operations and procedures:
  1. Maintains reception area
  2. Maintains pantry area
  • Organize and schedule meetings and appointments, if necessary
  • Monitor and maintain office supplies inventory
  • Coordinates flight, hotel bookings, airport transfers/pick up
  • Manage relationships with vendors, service providers, landlord and other office related contractors. Coordinates with Vendors for:
  1. Stamp and other office related requirements
  2. Printed materials like signage, wall sticker, stamp sticker
  3. Office stationeries
  4. Hardware supplies
  • Maintenance & Cleaning Services - for office facility management:
  1. Contacts DSO Cleaning team
  2. Contacts DSO Facilities Management Team
  • Manages the HQ office Door access – registers Employees and system update
  • Assists on visa applications from other countries – Schengen, USA, etc.
  • Manages clerical, administrative, and secretarial responsibilities and tasks

Skills

  • At least 2 years' experience in the administrative support field.
  • Fluency in english and russian langueges
  • Preferably with UAE experience, otherwise open for option if necessary
  • Hands-on experience with MS Office
  • Familiarity with office equipment, like printers and fax machines
  • Basic math skills
  • Experience in event planning
  • Experience in calendar management, database management
  • Negotiation skills
  • Phone etiquette
  • Inventory and supply management experience
  • Attention to detail
  • Time management
  • Organizational skills
  • Adaptability
  • Communication skills - excellent verbal and written communication skills
  • Interpersonal skills
  • Proactive


Job Details

Job Location
Dubai United Arab Emirates
Company Industry
Computer Hardware & High-Tech Manufacture
Company Type
Employer (Private Sector)
Job Role
Administration
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1
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