KEY RESPONSIBILITIES:
General Accounting
1) Preparing Bank Payment Vouchers, Petty Cash Payment Vouchers, Journal Vouchers, Purchase Vouchers, Sales Vouchers, reconciling GL accounts, JV’s etc., and entering data into accounting system
2) Verifying expenses bills with supporting documents and setting up for payment.
3) Keeping files and records in line with VAT rules and verifying the same with all the documentation required for VAT filing.
4) Preparing staff monthly payroll, leave and end of service settlements.
5) Maintaining staff files, updating staff holiday information and other general administrative responsibilities allocated by the finance manager.
6) Maintaining accounting controls and introducing forms while assisting management in formulating policies and procedures.
Banking
1) Handling day to day banking activities like preparing cheques, deposit of cheques in bank, maintaining PDC register and PDC cheques, keeping track on daily balances, follow up on inward and outward remittances with bank.
2) Reconciling of bank account regularly with books of accounts.
3) Liaising with bank for timely submission of reports for renewal of credit facilities.
4) Handling trade finance activities like negotiating and liaising with bank and customer for acceptance of documents for timely receipt of money and follow up on discrepancies.
5) Liaising with banks & financial institutions for financial needs of the company as and when needed.
Receivables & Payables
1) Sending Statement of Accounts to customers and follow up with them on regular basis so that payment is received on time.
2) Preparing and sending receipts upon collection of cheques and cash from customers.
3) Reconciling accounts with customer and solving discrepancies.
4) Updating customer accounts department details and procedure for submission of invoices for payment on relevant IT software.
5) Monitoring customer account for non-payments, delayed payments, irregularities in payment, reviewing credit facilities and informing management.
6) Communicate with suppliers for getting updated statement of accounts and invoices.
7) Reconciling accounts with supplier statement of accounts and our books of accounts on regular basis.
8) Liaising with purchase/logistics department to resolve disputes on supplier invoices and obtain and verify the purchase invoices with VAT requirements.
9) Set up invoices for payment on due dates.
10) Prepare and process accounts payable checks, online wire transfers and payments.
11) Correspond with suppliers and respond to enquiries on payments.
Reporting
1) Preparing weekly customer orders received report, sales invoicing report and sending to the Finance Director on weekly basis.
2) Monitoring the cash flow situation of the company on daily basis, preparing weekly cash flow forecast and sending to the Finance Director on weekly basis
3) Finalizing month end accounts after passing all the monthly adjustment entries and sending to the Finance Manager with proper notes and schedules on monthly basis
4) Preparing and sending monthly cash flow forecast to the Finance Manager
5) Filing VAT of returns quarterly and to keep all the necessary records as per FTA rules.
6) Financial planning and preparing yearly budgets, division wise budgets and providing division wise P&L’s
7) Preparing and sending comparative statements and other financial analysis reports to the Finance Manager
Auditing
1) Providing t proper reports & required information on year end to auditors.
2) Liaising with auditors to obtain information on latest provisions and passing adjustments entries on year end for the group.
3) Providing necessary information, management reports, schedules, approvals to auditors for preparing audit report in line with the corporate tax laws.
4) Reviewing draft audit report and discuss with management to issue final audit report.
5) Arranging collection of audit reports for the Finance Manager and Managing Director’s signatures and sending back to auditors for their counter signature to issue final audit reports.
Key Skills and Capabilities:
1) Excellent professional manner and personal presentation at all times.
2) Strong interpersonal skills, verbal and written communication skills.
3) Able to prioritise work, taking a wider business view and managing multiple deadlines.
4) Effective problem solving, mediation and negotiation skills.
5) Flexible attitude and able to effectively cope with change.
6) Excellent knowledge of VAT rules and corporate tax laws
7) Good general administration skills and proficient with accounting software
8) Hands-on experience in handling MS Word, Excel, Outlook, Teams, and PowerPoint.
Education/ Certification Requirements:
A minimum of 2 years’ progressive experience in similar accounting and finance background in a supervisory role with knowledge of UAE tax laws and procedures.
Valid UAE driving licence.
Management & Priorities:
1) Ability to prioritise and manage workload.
2) Able to effectively manage several priorities and deadlines simultaneously.
3) Ability to work well under pressure and during busy periods.
4) Results orientated with a strong sense of urgency about resolving issues and getting work done.
5) Ability to make decisions confidently
Policy and Procedures:
1) Ability to adhere to company procedures and proactively add input as to how to make more efficient.
2) Proactive in answering the phones using a professional manner.
3) Ability to make others to the office feel welcome and at ease.
4) Ability to generate and upkeep required reports, etc., efficiently and accurately.
5) Prepared for and proactively participates in meetings as required.
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