Responsible
for performing production administrative duties in and outside the office.
Responsible
for collecting and delivering documents from and to clients, ensure that
packages or messages are delivered in a time efficient manner.
Display
service-oriented mentality and responds to customer needs with a sense of
urgency.
Receive and
submit official documents from Chamber of Commerce and other Government
entities as assigned.
Purchase
office groceries as and when needed and communicate with external vendors to
request these office supplies.
Support the
Ops suppliers with invoices issued (case code, invoice guidelines)
Responsible
for the mailroom and Ops main storage in the office.
Provide
production support when required; printing, binding, copying, faxing, scanning
and filing, perform other office duties as assigned.
Restock
stationery cupboards with printing papers, pens, paper clips, staplers, etc.
Work
closely with the operations team
Ensure
cleanliness of all work areas, including printing rooms, meeting rooms and
mailroom, keeping storage and receiving areas clean and tidy always.
Interaction
with other functions within other Middle East Offices and the larger community,
coordinating requests from other offices through liaison with the wider team.
Support
reception team and all other staff with administrative support as necessary and
provide short-term reception cover if needed.
Assume
dispatch duties as necessary and perform other office duties as assigned.
You're Good At
Excellent
communication skills, be flexible and adapted to change, with a "can
do" attitude.
The ability
to work cooperatively, displaying a high level of motivation, enthusiasm for
tasks and responding to customer's needs with a sense of urgency.
Handles
situations with poise, understanding and tact.
Ability to
respect all information as personal and confidential, displays high standers of
professional behaviour and ethical standards.
Ability to
multitask successfully.
Consistency,
dependability, and accuracy in carrying out responsibilities
Excellent
organization skills and attention to detail
You have a
strong ability to work under pressure.
Good
knowledge of office supplies and materials variations.
Highly
capable in demonstrating a working knowledge of your primary function
Strong and
active contributor
Great at
interacting with internal and external stakeholders across functions and
networks outside of your own area.
Strong
sense of Customer Service and address issues and suggest solutions within your
area of scope.
An eye for
detail and a habit of keeping track of what’s going on around you
Results
driven and self-motivated.
You Bring
Strong
verbal communication skills; fluency in English and Arabic
Proficient
level computer skills; Windows, Word, Excel, PowerPoint, Outlook
Familiarity
with technical support/office equipment
Ability to
perform successfully in a fast-paced, intellectually intense, service-oriented environment
Ability to
respect all information as personal and confidential
You'll Worj With
Working
closely with the Operations team. You will regularly interact with internal and
external vendors.
