Cost Administration Coordinator

OVERVIEW

Position

Cost Admin Co-Ordinator

Position Code

Reports to

Head, Estimation Department

Direct Reports

None

Department

Engineering & Technical Services

Division/Sector

Cost Estimation

Sector

Job Family

Role Purpose

• Independently manages and oversees the activities of the Director/Executive and service line managers.
• Acts as a primary point of contact for both internal and external constituencies on all matters pertaining to the office of the Director/Executive.

KEY ACCOUNTABILITIES & ACTIVITIES

• Serves as the primary point of initial contact on any matter directed to the Director/Executive; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Receives, screens, evaluates, and determines appropriate response to all written correspondence received and independently formulates and disseminates written responses and appropriate.
• Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments.
• Ensures that there is a continuity of administrative support to the Director/Executive’s direct reports and manages their leaves ensuring adequate coverage at all times.
• Manages special programs for the Directors/Executives, some of which may have NEOM-wide impact.
• Oversees staff leave and absences, co-ordinates with HR and B&OD for any staff related enquiries.
• Co-ordinate document routing and workflow within the Cost Estimation Division
• Co-ordinate with IT for support and resolution / troubleshooting divisions requirements
• Assist with on-boarding new joiners and induction of systems and work streams
• Assist with preparation and co-ordination of weekly highlights, dashboards and reporting.
• Assisting and coordinating various administrative tasks such as travel, meetings, site visits, pool cars and office allocation.
• Act as the main point of contact for B&OD to Cost Estimation Division
• Reviews and approves transactions, as assigned, and advises the Director/Executive on appropriate disposition; provides key coordination and consultation with regards to the recruitment of key executives, as appropriate.
• Provides assistance in the understanding and interpretation of NEOM policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Oversees the planning and coordination of key special events for the Director/Executive.
• Support the division with organizing training, trips and events.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills and Experience

• Minimum 5 years of recent and relevant office management experience (with references) OR recent college graduate with an emphasis in business administration or related field along with ability to successfully complete/pass job-related assessments.
• Ability to work with limited supervision
• Analytical skills to understand and apply research and statistics in report writing and decision-making
• Organizational skills to manage records and data, and meet deadlines
• Advanced computer skills and experience with specific software and web-based systems, such as those used for personnel management, report writing and project management

Qualifications

Bachelor Degree in Administration/Language/ or other related field

OR Minimum High School Diploma (with 5+ years experience)

KEY STAKEHOLDERS/MAIN CONTACTS

Internal

External