Job Summary
Supervises a team in maintaining and organizing important documents either for a particular project, department or whole organization and assure accessibility by imposing a systematic filing process while ensuring confidentiality of all corporate communications and documents.
Job Responsibilities 1
Principal Accountabilities
Job Responsibilities 2
1. Classifies, analyzes and screens all documents received to ensure compliance with the Quality Management system.
2. Screens all documents to be sent or transmitted to ensure compliance with the Quality Management system.
3. Registers documents received and distributed to ensure effective tracking of document movement within and outside the organization.
4. Coordinates with the proper channel to expedite the flow of documents required to finish a task.
5. Organizes/ files hardcopies and maintain electronic libraries with the latest revisions/ versions to ensure availability and easy access of updated documents when needed.
6. Ensures confidentiality of information to guarantee organizational privacy.
7. Provides assistance, support and knowledge in the completion of documentation requests and queries for greatly improved and proper execution.
8. Provides weekly/ monthly reports on the document status for the organizational assessment.
Job Knowledge & Skills
• Knowledge in ISO documentation standards
• Knowledge in use of spreadsheets, database, word processing and selected job specific software
• Knowledge of records management principles and procedures including record keeping and filing principles and practices
• Good working knowledge of English, both written and verbal
• Knowledge of Office machines and other related equipment
• Computer literacy and experience of using a range of Microsoft Office software
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• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
Total 6 year(s) On Job 2 year(s) GCC 2 year(s)
Competencies
Collaboration
Accountability
Resilience
Quality
Leadership
Database Knowledge L2
Records Management L2
Customer Document Analysis L2
Data Archiving L2
Recordkeeping and Logs L2
Education
Diploma in any related field
Power International Holding (PIH) is a diversified business conglomerate, grouped into 5 main sectors: General Contracting, Agro-Food Industries, Real Estate Development, Lifestyle (Hospitality, Entertainment & Catering) and General Services. To ensure the sustainability and success of each businesses within the various sectors, we are committed to providing every entity with the tools and resources together with the central functional support to enable development and growth. We work in specialization, to ensure that each business strives to achieve the organization’s objectives and goals. Grouping is done through focus and trade excellence of organization leaders who proactively work together in multi-disciplinary groups, ensuring that each business thrives and flourishes.
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