Reports to Bio-Medical Engineering Manager and Head of Bio-Medical Engineering – Projects daily. Accurately performs all administrative and clerical tasks assigned to them. • Prepares source data for computer entry by compiling and sorting information, establishing entry priorities. • Monitor and coordinate with Vendors for invoices of completed works such as delivery, installation and final acceptance related to Bio-Medical Engineering Department. • Constant follow-ups to Vendors and diligently verify all relevant documents – as per Final Acceptance Checklist, are in order and complete before submitting to Bio-Medical Engineers for signatory and approval prior to invoice processing. • Review receiving documents against Purchase Order/Contract and scrutinize them for all details. • Coordinate with departments across Primary Health Care Corporation to review the material received. • Processes source documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the source or point of contact for the source for resolution. • Evaluate supplier liability and create Good Receipt Note and Work Orders in Oracle ERP. • Prepare Payment Orders in Oracle ERP for the created Good Receipt Note and Work Orders. • Maintain proper documents and records of receiving from End-users and Vendors. • Follow-up relevant department and ensure that Vendors are being paid for all created Payment Orders. • Prepare monthly financial statements for processed payments, and regularly track/follow-up any pending invoices. • Prepare annual Balance Sheet report of all Purchase Orders/Contracts/Payables. • Maintains data entry requirements in an organized and professional manner by following data program techniques and procedures. • Verifies entered/captured data by reviewing, correcting, deleting, or re-entering data, combining data from both systems/sources when information is incomplete, purging files to eliminate duplication of data. • Tests data changes and should maintain changelog for the deviations in the data received from the source and upgrades by inputting new data, reviewing output. • Secures information by completing regular data base backups to avoid loss of data. • Pro-actively supports Resource No. 2 as back-up, to track and record documents on all project tenders, new health centers’ construction and other related documents as needed by Biomedical Engineering Department. • Maintains operations by following policies and procedures, reporting needed changes. • Maintains customer confidence and protects operations by keeping information confidential
Requirements
Degree/Diploma in Finance – Accounting or equivalent.
Must have extensive knowledge and experience in Accounts Payable role.
Must be able to make presentations in PDF, PowerPoint or other formats regarding new
Health Center projects, tender status, existing and new equipment delivery, installation,
maintenance, service contracts, KPIs and other important matters to PHCC higher
management as needed by the Head of Bio-Medical Engineering.
Must be excellent in MS Office Tools – Word, Excel, PowerPoint, Outlook, etc
