Finance Officer

Job Purpose

Under the authority of the Senior Finance Manager or the CFM – Budget Management unit Finance Officer will be in charge of supporting the Senior Finance Manager or the CFM in his/her functions. More specifically, s/he will be in charge of the implementation and follow-up of financial management and control tools.

Objectives

•  Support the Senior Finance Manager or the CFM in budget preparation and contractual review.
• Consolidate and follow-up the Financial Internal Control tools and Financial Reporting.

Duties & Responsibilities

1.      Implementation and Follow-Up of Financial tools

1. Allocations
2. Update the Allocation Tables include analysis and time sheets files (monthly and upon new contract/grant signature as well).
3. Budget Control and Funding Structure
4. Update the monthly BFU, CFU, DFU for the projects of the Area in collaboration with the AC/DAC and PMs
5. Provide an analysis of ACTED resources to be funded on new proposal
6. Identify funding gaps and risks
7. Supporting the projects’ portfolio Implementing Partners by reviewing their supporting documentation, financial reporting, following up on their instalments and providing training when required

2.      Financial Reporting preparation and support

1. Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
2. Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when requires (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period etc.
3. Follow-up payments from donors and financial project close-out (contract liquidation)

3.Participation to the Midyear and Annual Accounting Closures process

1. Under the supervision of the CFM, support the preparation of the v2 Closure (ATROCE: Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts

4.Any other tasks upon request of his/her manager, such as (but not only)

1. Support in any request for budget amendment, NCEs, CEs, proposals, FS preparation
2. Preparing the request for instalment from donor
3. Training of capital and base finance staff on ACTED FLAT Procedures and tools
4. Support the finance and administration teams in the mastering of financial documents
5. Support/act as area finance officer when needed