Procure to Pay Associate 1

Req ID:452401 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Procure to pay Associate 1

NETWORK & LINKS:

INTERNAL

• Other teams within GFC
• Sourcing
• Supply chain
• HR
• Employees
• Country/Region treasury

EXTERNAL

• Banks

OVERALL PURPOSE OF THE ROLE:

To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role

RESPONSIBILITIES:

Payables :

• Receive physical & electronic documents
• Retrieve documents from vendor portal
• Scan physical and electronic documents
• Validate documents
• Perform data augmentation
• Archive documents according to country policies
• Process 3 way, 2 way and exception invoices
• Manage related litigations
• Process credit notes
• Manage credit note approvals
• Post recoveries, down payments and retentions
• Post other FI documents, adjustments
• Respond to supplier queries

Disbursements :

• Prepare and publish payment schedules
• Generate payment proposal
• Review payment exceptions
• Obtain proposal validation
• Calculate and propose funding
• Execute various payment methods
• Reconcile bank debits with payment file
• Record payments entries in ERP
• Handle exception requests
• Clear liabilities and payments

Travel & Expense:

• Receive Physical and Electronic claims
• Perform standard and compliance checks on claims
• Manage claim related litigations
• Process international travel advances
• Receive and respond to employee queries
• Publish claims related guidelines
• Archive documents according to country policies

Common :

• Adhere to set process and SOPs in the day to day execution of tasks
• Adhere to set controls in the process during execution of tasks
• Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions

Qualifications & Skills:

EDUCATION

Graduate in Accounting / Finance

Language: English (mandatory)

BEHAVIORAL COMPETENCIES:

• Ability to communicate in English, both written and verbal
• Team playing skills
• Ability to adhere to set guidelines

TECHNICAL COMPETENCIES & EXPERIENCE 

Mandatory

• Understanding of accounting
• Basic skills in accounting tools

Desirable

• Exposure to ERPs

AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR:

• Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach
• Actively listen to people, encouraging feedback and sharing experiences
• Make things simple
• Focus on our goals and prioritize our actions
• Be curious and have an appetite for learning
• Work as a team and avoid silos
• Ask questions instead of making assumptions
• Show respect for others’ individuality and cultural identity
• Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)